Staffing Agency Software: Core Features Checklist

Staffing agency software has to solve problems a corporate in-house ATS never encounters, because agencies serve multiple clients and often employ the placed worker directly (for temp/contract placements).

Features That Matter Specifically for Staffing

• Multi-client / multi-tenant management: separate pipelines, branding, and confidentiality per client, viewable by the right internal team without cross-contamination.
• Contractor/temp payroll and timesheets: for temp placements, the agency often runs payroll for the placed worker — this needs timesheet approval workflows and payroll integration that a perm-only ATS doesn't have.
• Margin and markup tracking: bill rate vs. pay rate margin tracking per placement, visible at the agency level, not something bolted on via spreadsheets afterward.
• VMS (Vendor Management System) integration: larger enterprise clients often require submissions through their own VMS — confirm integration before assuming your agency software connects.

What to Check Before Buying

• Does it handle both perm and temp/contract placements in one system, or is temp payroll a separate bolt-on product?
• Can client-facing portals be branded per client, or does everyone see your platform's branding?
• What's the actual VMS integration list, not just "VMS integration available"?

Compare staffing agency software on our comparison page.